Word templates to download: complete index (60 documents)
Here are the 60 Word templates in this section: administrative documents ready to edit, save, print and sign, each with an article explaining what it is, what it is for and how to fill it in.
All are free, with no sign-up and no watermark. Every template comes in Spanish, English and Portuguese, with the labels in the language of the file: if you write to a customer abroad, download that language version.
They are grouped into six families. The links lead to each template's page, where the download button is.
Browse the Word templates categoryWord templates to download: complete index (60 documents)
How to use this index
Each line says what the document records. If it is the one you need, open its article: you will find what it is, what it is used for, how to fill it in step by step, an example and the download button for the Word file. The documents are in the right-hand column.
Minutes and internal records
These are the documents signed when something closes: a meeting, a handover, a write-off. They let anyone prove later what happened, who authorised it and with which supporting document, without relying on memory.
| Document | What it records | Download |
|---|---|---|
| Meeting minutes template for Word | Records what was discussed, the agreements and the action items with owner and date. | See template |
| Job handover record template for Word | Documents the handover of a role: equipment, access, passwords and open matters. | See template |
| PPE and uniform issue record template for Word | Records the issue of uniform and protective items, with size and conditions of use. | See template |
| Committee minutes template for Word | Takes the minutes of a committee session: attendees, cases presented and decisions. | See template |
| Disciplinary hearing record template for Word | Collects the employee's statement and evidence before a disciplinary decision. | See template |
| Product disposal and write-off record template for Word | Supports writing off goods for damage, expiry or loss, with witnesses and final disposal. | See template |
| Site visit record template for Word | Records the visit: what was checked, findings and commitments. | See template |
| Inventory handover record template for Word | Formalises the inventory handed over and received, with the differences found. | See template |
| Goods delivery record template for Word | Confirms which goods left, in what condition and who received them. | See template |
| Project charter template for Word | Opens the project: objective, scope, team, milestones and budget. | See template |
Letters and communications
Letters to say something in writing and keep a record: collecting, complaining, answering a complaint, announcing a change or introducing the company. All of them include the recipient block, the subject and a signature with contact details.
| Document | What it records | Download |
|---|---|---|
| Payment reminder letter template for Word | Chases overdue invoices with the outstanding table and the tone of each collection stage. | See template |
| Company introduction letter template for Word | Introduces the company to a new client: what it does and what it can offer. | See template |
| Internal circular template for Word | Communicates a change or instruction to all staff, with an acknowledgement of receipt. | See template |
| Internal memo template for Word | Puts an instruction or request between areas in writing, with the background. | See template |
| Supplier complaint letter template for Word | Demands fulfilment of an order with the table of issues found. | See template |
| Customer complaint response template for Word | Answers a customer complaint: what was checked and what solution is offered. | See template |
| Price update letter template for Word | Announces a price change with the updated list and the effective date. | See template |
| Resignation letter template for Word | Submits a resignation with the effective date and the handover commitment. | See template |
| Letter of recommendation template for Word | Certifies the performance of a former employee with the details of their employment. | See template |
| Authorisation letter template for Word | Authorises a person for a procedure or collection, with their identification. | See template |
Commercial and contractual
What is written up with a customer, a supplier or a partner: proposals, service agreements, payments and supporting documents. These are general templates and are not legal advice: have them reviewed before signing.
| Document | What it records | Download |
|---|---|---|
| Business proposal template for Word | Presents the offer with scope, investment and space for a signed acceptance. | See template |
| Memorandum of understanding (MOU) template for Word | Puts a shared intention in writing, without full contractual obligations. | See template |
| Service level agreement (SLA) template for Word | Commits measurable service levels: response times, availability and deliveries. | See template |
| Payment agreement template for Word | Reschedules a debt with an instalment plan and a default clause. | See template |
| Non-disclosure agreement template for Word | Protects information shared with another company: scope, exceptions and term. | See template |
| Equipment loan agreement template for Word | Lends equipment with condition, value and the borrower's responsibility. | See template |
| Supply agreement template for Word | Sets prices, deliveries and quality with a recurring supplier. | See template |
| Product data sheet template for Word | Documents the specifications, use, storage and packaging of a product. | See template |
| Label template for Word | Generates labels by mail merge from a product list. | See template |
| Workplace accident report template for Word | Records the event, witnesses, causes and follow-up plan of an accident. | See template |
Human resources
Documents the company issues or signs with an employee: certificates, offers, requests and reviews. Those dealing with employment data are best reviewed with your labour adviser.
| Document | What it records | Download |
|---|---|---|
| Employment certificate template for Word | Certifies position, dates and type of employment with verifiable facts. | See template |
| Job offer letter template for Word | Sets out the conditions of the role and closes with the candidate's acceptance. | See template |
| Employee confidentiality agreement template for Word | Commits the employee to protecting the company's information. | See template |
| Vacation request form template for Word | Goes through the manager and HR and controls days pending and the balance. | See template |
| Employee clearance certificate template for Word | Checks by area the return of equipment and the closing of open items before exit. | See template |
| Performance review template for Word | Rates skills and objectives and leaves a signed improvement plan. | See template |
| Training record template for Word | Records the topic, attendance and check of understanding of a training session. | See template |
| Job description template for Word | Sets the purpose, duties, requirements and indicators of a job. | See template |
| Exit interview template for Word | Collects the reasons for leaving to understand and reduce turnover. | See template |
| Service agreement template for Word | Contracts a service with deliverables, fees and an independence clause. | See template |
Policies, procedures and reports
The documents that organise the operation from the inside: how a task is done, which rules are followed, how documents are controlled and how the month is reported.
| Document | What it records | Download |
|---|---|---|
| Standard operating procedure (SOP) template for Word | Documents a process step by step, with owner, record and change control. | See template |
| Inventory policy template for Word | Sets the rules for recording, counting, adjustments and non-conforming goods. | See template |
| Purchasing and suppliers policy template for Word | Defines purchasing stages, supplier criteria and who authorises each purchase. | See template |
| Personal data protection policy template for Word | Explains processing purposes, the data subject's rights and how to exercise them. | See template |
| Safe work procedure template for Word | Analyses hazards and controls of a task and records the briefing. | See template |
| Document control log template for Word | Master list of documents, version control and handling of obsolete ones. | See template |
| Warehouse procedures manual template for Word | Brings together the warehouse zones, procedures, rules and records. | See template |
| Monthly management report template for Word | Compares indicators against target, with events, risks and commitments. | See template |
| Internal audit report template for Word | Documents methodology, findings with evidence and the action plan. | See template |
| Action plan template for Word | Closes a finding with cause, actions, evidence and verification. | See template |
Personal and everyday documents
The ones anyone can use, with or without a company: CV, cover letter, references, requests and simple powers of attorney. Useful for procedures before organisations as well.
| Document | What it records | Download |
|---|---|---|
| CV template for Word | Organises profile, experience, education and skills in two pages. | See template |
| Cover letter template for Word | Accompanies the CV with arguments for the job being applied for. | See template |
| Personal references template for Word | Lists work and personal references with their contact details. | See template |
| Job application form template for Word | Application form with education, experience and data authorisation. | See template |
| Personal recommendation letter template for Word | Recommends a person for their performance or conduct. | See template |
| Request letter template for Word | Requests something in writing, with the details of the case and the reasons. | See template |
| Declaration of residence template for Word | Declares the home address for a procedure. | See template |
| Simple power of attorney template for Word | Authorises another person for a procedure, with the agent's acceptance. | See template |
| Interview thank-you letter template for Word | Follows up after an interview and reinforces interest. | See template |
| Job offer acceptance letter template for Word | Accepts the conditions of the role with a table of what was accepted. | See template |
What the 60 have in common
All are direct downloads, with no sign-up and no watermark. They come in Spanish, English and Portuguese, each version with its labels in that language, and they open in Word, LibreOffice or Word for the web. The design is sober and grey so it prints well in black and white, and every document includes its document-control table (code, version, date and owner) and a page-number footer. Fields to fill in are in brackets: replace them with your own details and delete the guidance text before signing.
How the section is maintained
Each template has its own page because each one is updated separately. When one changes, a new file is published and the article stays; this index always points to the current version. Templates are grouped into families so you can go straight to what you need without reading a list of sixty names.
Templates that calculate: the other index
These documents are written and signed. If what you need is a form that calculates —stock cards, cash counts, physical counts, invoicing, inventory control— those are in Excel and live in the other section's index on Kardex Tauro:
See the Excel templates indexBefore signing or publishing
Replace the sample data with your own, delete the guidance text in brackets and check that the document says what your operation actually does. Templates touching contracts, personal data, health and safety or decisions about people are general guides: have them reviewed by your lawyer, accountant or adviser before use.
Index of the «Word Templates» section: 60 administrative documents in Word, free and with no sign-up.
