Word templates to download: complete index
Here are the 125 Word templates in this section: administrative documents ready to edit, save, print and sign, each with an article explaining what it is, what it is for and how to fill it in.
All are free, with no sign-up and no watermark. Every template comes in Spanish, English and Portuguese, with the labels in the language of the file: if you write to a customer abroad, download that language version.
They are grouped into six families. The links lead to each template's page, where the download button is.
Browse the Word templates categoryWord templates to download: complete index
How to use this index
Each line says what the document records. If it is the one you need, open its article: you will find what it is, what it is used for, how to fill it in step by step, an example and the download button for the Word file. The documents are in the right-hand column.
Minutes and internal records
These are the documents signed when something closes: a meeting, a handover, a write-off. They let anyone prove later what happened, who authorised it and with which supporting document, without relying on memory.
| Document | What it records | Download |
|---|---|---|
| Meeting minutes template for Word | Records what was discussed, the agreements and the action items with owner and date. | See template |
| Job handover record template for Word | Documents the handover of a role: equipment, access, passwords and open matters. | See template |
| PPE and uniform issue record template for Word | Records the issue of uniform and protective items, with size and conditions of use. | See template |
| Committee minutes template for Word | Takes the minutes of a committee session: attendees, cases presented and decisions. | See template |
| Disciplinary hearing record template for Word | Collects the employee's statement and evidence before a disciplinary decision. | See template |
| Product disposal and write-off record template for Word | Supports writing off goods for damage, expiry or loss, with witnesses and final disposal. | See template |
| Site visit record template for Word | Records the visit: what was checked, findings and commitments. | See template |
| Inventory handover record template for Word | Formalises the inventory handed over and received, with the differences found. | See template |
| Goods delivery record template for Word | Confirms which goods left, in what condition and who received them. | See template |
| Project charter template for Word | Opens the project: objective, scope, team, milestones and budget. | See template |
| Board of directors minutes template for Word | Records the quorum, the agenda, the voting and the resolutions adopted in a board session. | See template |
| Attendance sheet template for Word | Lists the people who took part in an activity, with their signatures and the commitments agreed. | See template |
| Contract termination and settlement record template for Word | Sets down what was delivered, what was paid and what stayed open when a contract closes. | See template |
| Shareholders meeting minutes template for Word | Captures the decisions of the owners on results, profits and the election of directors. | See template |
| Company incorporation record template for Word | Captures the founding meeting: who the partners are, what each contributes and who signs. | See template |
| Works acceptance record template for Word | Confirms what was delivered and in what condition when a finished job is verified on site. | See template |
| Commitment record template for Word | States what was promised, by whom, by when and how compliance with it will be checked. | See template |
Letters and communications
Letters to say something in writing and keep a record: collecting, complaining, answering a complaint, announcing a change or introducing the company. All of them include the recipient block, the subject and a signature with contact details.
| Document | What it records | Download |
|---|---|---|
| Payment reminder letter template for Word | Chases overdue invoices with the outstanding table and the tone of each collection stage. | See template |
| Company introduction letter template for Word | Introduces the company to a new client: what it does and what it can offer. | See template |
| Internal circular template for Word | Communicates a change or instruction to all staff, with an acknowledgement of receipt. | See template |
| Internal memo template for Word | Puts an instruction or request between areas in writing, with the background. | See template |
| Supplier complaint letter template for Word | Demands fulfilment of an order with the table of issues found. | See template |
| Customer complaint response template for Word | Answers a customer complaint: what was checked and what solution is offered. | See template |
| Price update letter template for Word | Announces a price change with the updated list and the effective date. | See template |
| Resignation letter template for Word | Submits a resignation with the effective date and the handover commitment. | See template |
| Letter of recommendation template for Word | Certifies the performance of a former employee with the details of their employment. | See template |
| Authorisation letter template for Word | Authorises a person for a procedure or collection, with their identification. | See template |
| Official letter template for Word | Carries a number, a date and a named recipient for formal correspondence with another party. | See template |
| Formal notice letter template for Word | Leaves written proof that a fact, a decision or a request was delivered to another party. | See template |
| Formal request letter template for Word | Puts a specific request in writing, with the facts, the reasons and the documents attached. | See template |
| Notarial letter template for Word | A formal demand with a deadline, a notice and proof of delivery: evidence that the other party was told. | See template |
| Authorisation form for minors template for Word | Allows a minor to travel or take part in an activity, with the permissions in writing and the contacts. | See template |
| Event invitation template for Word | A card with date, place, a short programme and an RSVP, plus the text ready to send. | See template |
Commercial and contractual
What is written up with a customer, a supplier or a partner: proposals, service agreements, payments and supporting documents. These are general templates and are not legal advice: have them reviewed before signing.
| Document | What it records | Download |
|---|---|---|
| Business proposal template for Word | Presents the offer with scope, investment and space for a signed acceptance. | See template |
| Memorandum of understanding (MOU) template for Word | Puts a shared intention in writing, without full contractual obligations. | See template |
| Service level agreement (SLA) template for Word | Commits measurable service levels: response times, availability and deliveries. | See template |
| Payment agreement template for Word | Reschedules a debt with an instalment plan and a default clause. | See template |
| Non-disclosure agreement template for Word | Protects information shared with another company: scope, exceptions and term. | See template |
| Equipment loan agreement template for Word | Lends equipment with condition, value and the borrower's responsibility. | See template |
| Supply agreement template for Word | Sets prices, deliveries and quality with a recurring supplier. | See template |
| Product data sheet template for Word | Documents the specifications, use, storage and packaging of a product. | See template |
| Label template for Word | Generates labels by mail merge from a product list. | See template |
| Workplace accident report template for Word | Records the event, witnesses, causes and follow-up plan of an accident. | See template |
| Residential lease agreement template for Word | Sets the rent, the deposit, the term and the duties of each party for the use of a home. | See template |
| Commercial lease agreement template for Word | Sets out permitted use, fit-out works, rent and schedules for a space leased to run a business. | See template |
| Shareholders agreement template for Word | Settles voting majorities, sale of a stake, exit of a partner and dispute resolution. | See template |
| Power of attorney template for Word | Authorises one person to act on behalf of another in specific matters before third parties. | See template |
| Sale and purchase agreement template for Word | Sets out what is sold, at what price, how it is paid, when it is delivered and what happens if a party fails. | See template |
| Vehicle sale agreement template for Word | Identifies the vehicle, its condition, the price and who pays for the transfer, with the parties' signatures. | See template |
Human resources
Documents the company issues or signs with an employee: certificates, offers, requests and reviews. Those dealing with employment data are best reviewed with your labour adviser.
| Document | What it records | Download |
|---|---|---|
| Employment certificate template for Word | Certifies position, dates and type of employment with verifiable facts. | See template |
| Job offer letter template for Word | Sets out the conditions of the role and closes with the candidate's acceptance. | See template |
| Employee confidentiality agreement template for Word | Commits the employee to protecting the company's information. | See template |
| Vacation request form template for Word | Goes through the manager and HR and controls days pending and the balance. | See template |
| Employee clearance certificate template for Word | Checks by area the return of equipment and the closing of open items before exit. | See template |
| Performance review template for Word | Rates skills and objectives and leaves a signed improvement plan. | See template |
| Training record template for Word | Records the topic, attendance and check of understanding of a training session. | See template |
| Job description template for Word | Sets the purpose, duties, requirements and indicators of a job. | See template |
| Exit interview template for Word | Collects the reasons for leaving to understand and reduce turnover. | See template |
| Service agreement template for Word | Contracts a service with deliverables, fees and an independence clause. | See template |
| Employment contract template for Word | Records who hires, who is hired, the post, the engagement type, the schedule and the pay. | See template |
| Job duties manual template for Word | Describes what each position is expected to do, with duties, requirements and indicators. | See template |
| Employee handbook template for Word | Gathers the shared rules on hours, pay, vacations, equipment and the conduct expected. | See template |
| Organisation chart template for Word | Shows who reports to whom, with levels, headcount per area and a table position by position. | See template |
| Leave request form template for Word | Authorises a short absence and records the dates, the cover and the open matters left behind. | See template |
| Proof of income letter template for Word | Confirms in writing how much a worker earns, with the breakdown, the purpose and a check. | See template |
| Job interview guide template for Word | Five weighted criteria, questions by skill and a scoring sheet so candidates are compared on equal terms. | See template |
| Written warning letter template for Word | Records the incident, the employee's account and the measure adopted, with acknowledgement of receipt. | See template |
| Employee onboarding plan template for Word | Orders the first month in four stages: before, first day, first week and first month, with a schedule and topics. | See template |
Policies, procedures and reports
The documents that organise the operation from the inside: how a task is done, which rules are followed, how documents are controlled and how the month is reported.
| Document | What it records | Download |
|---|---|---|
| Standard operating procedure (SOP) template for Word | Documents a process step by step, with owner, record and change control. | See template |
| Inventory policy template for Word | Sets the rules for recording, counting, adjustments and non-conforming goods. | See template |
| Purchasing and suppliers policy template for Word | Defines purchasing stages, supplier criteria and who authorises each purchase. | See template |
| Personal data protection policy template for Word | Explains processing purposes, the data subject's rights and how to exercise them. | See template |
| Safe work procedure template for Word | Analyses hazards and controls of a task and records the briefing. | See template |
| Document control log template for Word | Master list of documents, version control and handling of obsolete ones. | See template |
| Warehouse procedures manual template for Word | Brings together the warehouse zones, procedures, rules and records. | See template |
| Monthly management report template for Word | Compares indicators against target, with events, risks and commitments. | See template |
| Internal audit report template for Word | Documents methodology, findings with evidence and the action plan. | See template |
| Action plan template for Word | Closes a finding with cause, actions, evidence and verification. | See template |
| Checklist template for Word | Turns a procedure into a short list of items to verify, with evidence and a result summary. | See template |
| Business plan template for Word | Puts the idea, the numbers and the operation in order to decide whether the project starts. | See template |
| Work plan template for Word | Sets the objectives, the indicators, the owners and the review dates for a period of work. | See template |
| Risk matrix template for Word | Lists each risk, its level of likelihood and damage, and the action with a date and a name. | See template |
| Work instruction template for Word | Describes how a task is done at a workstation, with materials, checks and what to do when it fails. | See template |
| Work order template for Word | Authorises an internal job with a named owner, a date and a signed handover at the end. | See template |
| Service order template for Word | Sets the scope, the amount, the deliverables and the acceptance before hiring a provider. | See template |
| Technical report template for Word | Separates findings from conclusions and recommendations, with evidence and a signature block. | See template |
| Marketing plan template for Word | Sets out who you sell to, with what message and what each action of the period costs, with targets and indicators. | See template |
| SWOT analysis template for Word | Separates strengths, opportunities, weaknesses and threats and turns them into a plan with an owner and a date. | See template |
| Business model canvas template for Word | Sums up the business in nine blocks, from partners to costs, and leaves the assumptions to be tested. | See template |
| Customer satisfaction survey template for Word | Ten rating questions on a one-to-five scale, plus the sheet to tabulate answers and decide what to fix. | See template |
| Project timeline template for Word | What is done, by whom and in which weeks, with milestones, dependencies and progress tracking. | See template |
| Event programme template for Word | The hour-by-hour script with owners, resources and what to do when something slips. | See template |
Personal and everyday documents
The ones anyone can use, with or without a company: CV, cover letter, references, requests and simple powers of attorney. Useful for procedures before organisations as well.
| Document | What it records | Download |
|---|---|---|
| CV template for Word | Organises profile, experience, education and skills in two pages. | See template |
| Cover letter template for Word | Accompanies the CV with arguments for the job being applied for. | See template |
| Personal references template for Word | Lists work and personal references with their contact details. | See template |
| Job application form template for Word | Application form with education, experience and data authorisation. | See template |
| Personal recommendation letter template for Word | Recommends a person for their performance or conduct. | See template |
| Request letter template for Word | Requests something in writing, with the details of the case and the reasons. | See template |
| Declaration of residence template for Word | Declares the home address for a procedure. | See template |
| Simple power of attorney template for Word | Authorises another person for a procedure, with the agent's acceptance. | See template |
| Interview thank-you letter template for Word | Follows up after an interview and reinforces interest. | See template |
| Job offer acceptance letter template for Word | Accepts the conditions of the role with a table of what was accepted. | See template |
| Sworn statement template for Word | Puts a fact only the signer can confirm in writing, under their own word and signature. | See template |
| Motivation letter template for Word | Explains why a candidate wants a particular role and company, adding intent to the CV. | See template |
| Informed consent form template for Word | Records that the person understood the procedure, the risks and the alternatives before signing. | See template |
| LinkedIn profile template for Word | Headline, summary and experience written with the words recruiters search for, plus a pre-publish checklist. | See template |
| Modern and creative resume template for Word | Two-column layout with a three-sentence profile, achievements, skills and the settings that make it print well. | See template |
| Resume template by profession for Word | The same structure with the words and skills of each field: sales, warehouse, accounting, operations and more. | See template |
| Interview follow-up letter template for Word | Resumes contact after the interview and sets out the three moments of the follow-up. | See template |
| Scholarship motivation letter template for Word | Five guided paragraphs to apply for a scholarship: who you are, why that programme, why you, and what comes next. | See template |
Education and study
What is written in the classroom and while studying: lesson preparation, how work is assessed and the student's own work. They are made to be printed and filled in by hand, and adapted to the level and the subject.
| Document | What it records | Download |
|---|---|---|
| Lesson plan template for Word | Prepares a session: measurable objectives, timed stages and assessment criteria. | See template |
| Grading rubric template for Word | States what is assessed, what each level looks like and what each criterion is worth. | See template |
| Exam and quiz template for Word | Question bank with an answer sheet, a marking key and a results review. | See template |
| Study guide template for Word | Topics by importance, definitions and formulas, practice and study spread over the days. | See template |
| Study notes template for Word | Notes by block, a five-line summary and the review scheduled two days later. | See template |
| Essay template for Word | Thesis in one sentence, arguments with support, the objection answered and a pre-submission checklist. | See template |
| Research project template for Word | Question, method, stages with deliverables and the risks of the research work. | See template |
| Monograph template for Word | Plan by chapter, sources split by type and citation checking before submission. | See template |
| Lab report template for Word | Objective, procedure, data exactly as they came out and analysis of the lab practical. | See template |
| Source card template for Word | Source details, the quotation to be used, where it is used and how good it is. | See template |
Health and patient care
Professional forms to put care in writing: the visit, what is prescribed and what is monitored. They are internal templates: they do not replace the practitioner's judgement or the official record, and must be reviewed against each country's health rules.
| Document | What it records | Download |
|---|---|---|
| Medical history form template for Word | Records the reason for the visit, the history, the vital signs and the plan agreed. | See template |
| Prescription pad template for Word | Sets out the prescription lines and general advice, with the practitioner's details. | See template |
| Medical referral form template for Word | Summarises the case and asks the specialist one clear question, with the priority flagged. | See template |
| Care plan template for Word | Problems identified, goals, cares with their frequency and watching for warning signs. | See template |
| Medical report template for Word | Findings, working diagnosis, treatment and recommendations in one ordered document. | See template |
What the 125 have in common
All are direct downloads, with no sign-up and no watermark. They come in Spanish, English and Portuguese, each version with its labels in that language, and they open in Word, LibreOffice or Word for the web. The design is sober and grey so it prints well in black and white, and every document includes its document-control table (code, version, date and owner) and a page-number footer. Fields to fill in are in brackets: replace them with your own details and delete the guidance text before signing.
How the section is maintained
Each template has its own page because each one is updated separately. When one changes, a new file is published and the article stays; this index always points to the current version. Templates are grouped into families so you can go straight to what you need without reading a list of a hundred and ten names.
Templates that calculate: the other index
These documents are written and signed. If what you need is a form that calculates —stock cards, cash counts, physical counts, invoicing, inventory control— those are in Excel and live in the other section's index on Kardex Tauro:
See the Excel templates indexBefore signing or publishing
Replace the sample data with your own, delete the guidance text in brackets and check that the document says what your operation actually does. Templates touching contracts, personal data, health and safety or decisions about people are general guides: have them reviewed by your lawyer, accountant or adviser before use.
Index of the «Word Templates» section: 125 administrative documents in Word, free and with no sign-up.
